Management Support Assistant

Job Summary 

• Provide direct administration support to the Management teams.
• Support the organisation of Commercial events and attendance to Conferences.
• Support the organisation of other external and internal events as required.
• Act as a representative for dnata at events.
• Act as a liaison with Councils and various other stakeholders.

Job Responsibilities

• Support the the Management teams with daily tasks and research as directed
• Assist with travel enquiries/arrangements for meetings, events and conferences for the Management teams including flights, hotel/accommodation transport pricing and booking, both domestic and international.
• Organise entertainment for customers and Operations staff events including obtaining prices, organising supplies and managing delivery of catering and any other items required from within dnata or third parties.
• Ensure records/Emails/correspondence are kept up to date
• Source and purchase gifts for customers and staff
• Manage the CSR actions of UK Head Office
• Proof and order business cards
• Check invoices prior to approval as required
• Undertake expenses reconciliation
• Liaise with the Customers, Suppliers and dnata Accounts to assist in resolving accounting queries
• Organise and raise purchase orders for the Management teams
• Raise CAFM requests for facility issues within UK Head Office – through to resolution
• Managing stock and sourcing of consumables within UK Head Office
• Undertake any other duties as required by management, commensurate with the grade of the post
• Promote at all times the Vision, Mission, Vales of dnata

Required skills & knowledge

• Discreet and professional
• Accuracy and attention to detail
• Ability to work to prioritise workload, work to tight deadlines, on own initiative and under pressure
• Excellent IT skills to include Word and Excel
• Commercial accumen
• Excellent communication/interpersonal- both written and verbal
• Procurement processes and procedures
• Finance/Accounts processes and procedures
• Customer contacts
• Supplier contacts
• Company IT systems
• Company Structure

Hours of work:

30 hours per week

With you on board, we can help to achieve dnata's Vision, Mission and Values.

Our diverse, global teams have this vision at heart. Every day we're defining new levels of service for our customers. We do this by working closely with employees and suppliers, putting safety at the heart of everything we do. With your talent, passion and big ideas, and our industry-leading performance, we can flourish and be the world's most admired air services provider.

dnata is an equal opportunity employer committed to fostering a diverse and inclusive workplace.